Glossary

Digitization Topics Explained in a Nutshell

Aftersales (or after-sales service) refers to all activities and services provided by a company after the sale of a product or service. Its goal is to support customers and build long-term customer loyalty.

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Document management encompasses the organisation, storage, administration and tracking of documents within a company. The term describes the entirety of strategies and processes for handling documents, while a document management system (DMS) provides the technical platform to support these processes efficiently and securely. A DMS is a specialised software solution developed to automate document management.

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Electronic Data Interchange (EDI) is a technology that enables the exchange of business documents between companies in a standardized electronic format. Structured data is transferred directly from the sender’s ERP or accounting system to the recipient’s corresponding system.

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EDIFACT is an international EDI standard developed by the United Nations/Economic Commission for Europe (UN/ECE), which provides a universal structure for data exchange. The standard is widely used not only, but especially in Europe.

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Peppol stands for “Pan-European Public Procurement On-Line”. It is an international network that was developed to standardize and facilitate the electronic exchange of business documents, in particular invoices and orders.

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The term SAP S/4HANA Cloud encompasses two different deployment models: the Public Cloud and the Private Cloud. These differ in terms of hosting, maintenance, degree of standardization, and system access, among other things.

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XRechnung is a standardized electronic invoice format that is used in Germany. It is an XML-based format that was specially developed for electronic invoicing in the public sector.

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ZUGFeRD is a hybrid e-invoice format consisting of a machine-readable XML file and a PDF. The abbreviation stands for “Zentraler User Guide des Forums elektronische Rechnung Deutschland”.

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