Intelligent data extraction from scans and PDFs, flexible approval workflow directly in SAP

Success Story: Zellstoff Pöls AG

“The solution from free-com not only accelerates the processing of incoming invoices in our company – it also significantly increases transparency when releasing invoices. Because compliance aspects are also very important to us in IT projects.”

Hans-Jürgen Oppeneiger
Information & Organization, HeinzelPulp

About Zellstoff Pöls AG

Zellstoff Pöls AG is one of the largest producers of elemental chlorine-free (ECF) long-fibre sulphate pulp in Central and Eastern Europe, based in Styria. Bleached kraft paper called STARKRAFT is produced on the integrated paper machine.



Implemented Solutions

  • AuditProof eArchive

  • smart INVOICE
  • Karos INBOX

Fields of Application

  • Intelligent Incoming Invoice Processing with SAP
  • SharePoint as Audit-Proof Archive


Efficient Incoming Invoice Processing at Zellstoff Pöls

Zellstoff Pöls AG, a member of the Heinzel Group, has opted for our incoming invoice processing and our DMS solution.

The audit-proof archiving system AuditProof eArchive, which is based on MS SharePoint, is the core of the DMS. The seamless integration of the existing SAP system, which has been in use at Zellstoff Pöls AG for many years, was particularly important for the decision.

This integration is achieved on the one hand through an ArchiveLink interface, which is common in the SAP environment, and on the other hand through the CONNECT sidebar, which shows the user the relevant documents in the correct SAP context.

For the efficient processing of incoming invoices, the first step is to use smart INVOICE, which analyses the incoming invoices – regardless of whether they are scans of paper invoices or PDF invoices sent by e-mail – and extracts the invoice data. Afterwards, the data, including order information, is transferred to Karos INBOX, which is directly integrated in SAP.

Depending on the invoice type (MM, FI), the invoice is then, and if possible automatically, submitted to the right person for approval in the SAP Business Workflow. The approval does not have to take place directly in the SAP GUI, but can also take place directly by e-mail or via a website.

Even more complex requirements for the approval and posting protocols, as they occur in the day-to-day business of the group, could be implemented and cleanly integrated with Karos INBOX with relatively little effort.

This means that the degree of coverage over the entire process of processing incoming invoices is very high and creates consistent added value for Zellstoff Pöls AG.

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