Areas of Application
Automatic document recognition can provide support in various departments and use cases. Among others, it is used in the following areas:
Incoming invoices can be automatically recorded and imported into the accounting software. This significantly reduces the manual processing workload for employees, makes the process more error-resistant and noticeably reduces the overall processing time per document.
The processing of orders and delivery notes can be automated. This guarantees a better overview of the status of all orders, as well as all suppliers and customers.
(Travel) Expense Reports
Invoices can be photographed when they are received and stored in the system. The report is then completed digitally with significantly less (time) effort as soon as the employees are back at work. In this way, no receipts are lost and costs incurred (as well as planned costs) can be called up clearly and up to date for everyone. Allowances, mileage and cost summaries are calculated automatically. The process becomes quicker, more reliable and more transparent for the responsible offices.
Automatic document recognition can also be used in warehouse management to process incoming and outgoing goods automatically. The software can recognise the information on delivery notes and invoices and match it with the data in the warehouse management system. This automates stock reconciliation and avoids errors.
Further individual document types
The recording of document information is not bound to certain patterns and layouts – in principle, all documents that are used in the company can be read out. These can be, for example, time sheets, applications, certificates, CMR documents and other document types.